Free scheduling polls and appointment booking
Find a date together or let people book a time. Share one link.
Free to useSign-in is optional
AI scheduling assistant · Beta
Speak or type your plan
Tell us when you want to meet. We will turn it into options to share.
Checking chat availability…
Choose dates yourself
Try a sample pollStart with a template
New features
Add a note to a date
Explain why a date works, needs an adjustment or does not suit you. Notes follow the poll’s results visibility.
Take bookings on your website
Show your permanent booking page on an approved website so people can choose and book available times.
Keep one booking link
Set weekly hours and let your page add future appointments. Manage or pause it in My planning while existing reservations stay in place.
Two dates for one group
If one date does not fit everyone, compare two sessions and assign each attendee to one. See who still has no place.
Earlier updates
Plan from rules
Generate bookable appointments or complete event periods.
Answer long polls faster
Filter by month, mark the visible options available together and see how many answers are still missing.
Share from your phone
Share an invitation from your phone, or download its QR code to print or display.
Start your own plan
After you respond, a shortcut opens a new poll or booking page that matches the type you just used.
Vote on dates only
Vote on whole days, mornings, afternoons, evenings or a full weekend.
Keep your planning together
Open My planning with an email link to find your polls and reuse an earlier event.
Find another option
Collect suggestions and start a new voting round while keeping earlier answers.
Manage appointments
Offer a waiting list, let people cancel their booking and export your participant roster.
Set clear voting rules
Choose a response deadline and mark the people who must attend.
Plan recurring meetings
Repeat weekly or every two weeks, skip exceptions and confirm each meeting.
How it works and common questions
- Choose your options
- Share your link
- Make a plan
Frequently Asked Questions
What is PickaWhen?
PickaWhen (Pick a When) is a free tool for group scheduling polls and appointment bookings. Share a link so people can vote on dates or book a time. No account is required.
Is PickaWhen really free?
Yes, PickaWhen is free for personal and everyday scheduling. No account or credit card needed. Organizations with high-volume needs are welcome to contact us.
Do I need to sign in?
You can create a poll and respond without signing in. To find the polls you created in one place, open My planning and request a link using the same email address. No password is needed.
How does timezone support work?
PickaWhen automatically detects each participant's timezone and displays times accordingly. When you create a poll at 2pm in New York, your colleague in London sees it as 7pm. No more confusion!
Can I use PickaWhen for group scheduling?
Absolutely! Choose "Group poll" mode when creating your poll. All participants can mark their availability, and you'll see an overview of when everyone is free.
What happens after someone books a time?
Both you and the participant receive email confirmations with one-click buttons to add the meeting directly to Google Calendar, Outlook, or Yahoo Calendar. An .ics file is also attached for Apple Calendar and other apps.
Is my data safe?
The poll database is hosted by Hetzner in Germany. Resend processes email delivery, including in the United States. Private links control access. We do not sell your data.
Planning guides
We store poll details and responses to run the service. Optional sign-in also stores session data and any preferences you save. Privacy and data use