Find a date for your group, plan a weekend away or offer appointment slots. Share a link so people can vote or book a time.
Describe the dates, times and rules in your own words. Review the options it creates.
Checking chat availability…
Chat starts with these settings. Describe any changes you need.
Generate bookable appointments or complete event periods.
Vote on whole days, mornings, afternoons, evenings or a full weekend.
Open My planning with an email link to find your polls and reuse an earlier event.
Collect suggestions and start a new voting round while keeping earlier answers.
Offer a waiting list, let people cancel their booking and export your participant roster.
Choose a response deadline and mark the people who must attend.
Repeat weekly or every two weeks, skip exceptions and confirm each meeting.
Choose the right type of poll and see how to set it up.
PickaWhen (Pick a When) is a free tool for group scheduling polls and appointment bookings. Share a link so people can vote on dates or book a time. No account is required.
Yes, PickaWhen is free for personal and everyday scheduling. No account or credit card needed. Organizations with high-volume needs are welcome to contact us.
You can create a poll and respond without signing in. To find the polls you created in one place, open My planning and request a link using the same email address. No password is needed.
PickaWhen automatically detects each participant's timezone and displays times accordingly. When you create a poll at 2pm in New York, your colleague in London sees it as 7pm. No more confusion!
Absolutely! Choose "Group poll" mode when creating your poll. All participants can mark their availability, and you'll see an overview of when everyone is free.
Both you and the participant receive email confirmations with one-click buttons to add the meeting directly to Google Calendar, Outlook, or Yahoo Calendar. An .ics file is also attached for Apple Calendar and other apps.
The poll database is hosted by Hetzner in Germany. Resend processes email delivery, including in the United States. Private links control access. We do not sell your data.
We store poll details and responses to run the service. Optional sign-in also stores session data and any preferences you save. Privacy and data use