pickawhen

Streamline Your Interview Scheduling

Stop the scheduling ping-pong. Share your available interview slots, let candidates pick a time, and get automatic calendar invites. Free for recruiters and hiring managers.

Set Up Interview Slots

Example: interview four candidates in one morning

Offer individual appointments of 45 minutes from 09:00 to 13:00, with a 15-minute gap between interviews. The starts are 09:00, 10:00, 11:00 and 12:00. Confirm that every interviewer can attend these times before you create the booking page.

Send candidates the participant link so they can book an available appointment. Add the meeting location or joining instructions in the event details, and keep the organizer link private. Check the time zone when candidates are in another country.

Read the appointment booking guideTry the appointment booking example

Create a schedule from text

Try one of these requests in the AI scheduling chat. These previews are illustrations. The chat creates a fresh plan for your dates, which you can check and edit before creating your poll or booking page.

Interview appointments

Leave time to take notes before the next interview starts.

Example request

Create individual interview appointments next Tuesday from 9 am to 1 pm. Each interview lasts 45 minutes, with a 15-minute break between interviews.
Try this prompt

Opens the chat with this text. You can edit it before sending.

Illustrative preview

Next Tuesday

4 appointments. The last interview ends at 12:45.

  1. Appointment 109:00–09:45
  2. Appointment 210:00–10:45
  3. Appointment 311:00–11:45
  4. Appointment 412:00–12:45
  • 45 minutes per interview
  • 15-minute breaks between interviews

Tools for scheduling interviews

Candidates Self-Schedule

Share available interview slots and let candidates pick a time that works. No more coordinating calendars over email.

Professional Experience

Give candidates a smooth, modern booking experience. No accounts or downloads required—just click and book.

Global Candidate Pool

Interview candidates anywhere in the world. Times automatically display in their local timezone.

Instant Calendar Invites

Both you and the candidate receive one-click buttons to add the interview to Google Calendar, Outlook, or Yahoo. Plus an .ics file for other apps.

Poll database hosted in the EU

The poll database is hosted by Hetzner in Germany. Resend processes email delivery, including in the United States. Private links control access. We do not sell your data.

Perfect For

First-round phone screens with multiple candidates
Technical interviews with engineering teams
Panel interviews with multiple interviewers
Final round interviews with executives
Freelance or contractor consultations
Recruitment agency candidate scheduling

Schedule Interviews in 3 Steps

1

Add Your Availability

Select the interview slots you have open using our calendar or date and time fields.

2

Send to Candidate

Share the unique link in your email to the candidate. They see times in their timezone.

3

Interview Booked

Candidate picks a time, you both get email confirmations with calendar invites.

Ready to Hire Faster?

Offer interview appointments and let candidates select an available time.

Create Interview Slots Now